Administrative Officer Position

Expression of Interest – Administrative Officer (Leadership programs)

  • Location: Clayton campus
  • Hours: 4-15 per week
  • Pay per hour: $42.52

About the team

Career Connect offers a broad range of co- and extra-curricular programs designed to create transformative opportunities for students to acquire the experience, skills and attributes that optimise their employability and community engagement, smooth their transition from study to employment, and enable them to manage their careers in a global and rapidly evolving employment market.

We provide a range of programs and services for students, including those offered through Career Services, Student Leadership Development and Student Futures. Guided by the Sir John Monash ethos of service, we foster in our students a sense of responsibility to change the world for the better and equip them with the skills to do so.

About the role

In this role you will provide administrative support to Career Connect programs, including;

  • Reviewing and undertaking marking for the Leap into Leadership Online module suite
  • Responding to inquiries from students and university staff about LiLO and leadership programs
  • Supporting Program Coordinators with analysis and drafting reports in the Google suite and MS Office suite, updating shared google dashboards
  • Providing high-quality and timely feedback to students in line with Career Connect messaging
  • CRM data entry and basic workflow processing and administration
  • Supporting the leadership programs, including workshops and the Leadership Summit
  • Sending mail merges in Thunderbird and generating PDFs in AutoCrat
  • Reviewing forms and attendance data in Career Gateway
  • Updating online module content in Moodle (as per detailed requests)
  • Assisting with registration desk and set up/pack down processes at Leadership events

About you

To be considered for these opportunities you must have:

  1. Excellent communication skills, both written and verbal including the ability to:
  2. quickly synthesise information from a variety of sources, and
  3. make judgements about customer service responses with a diverse range of stakeholders.
  4. Strong attention to detail and an ability to follow processes, work across multiple platforms, and to solve problems.
  5. Ability to work as an effective member of a team as well as independently under general supervision, either remotely or on-site.
  6. Basic ability to work with Google Suite and Microsoft Suite
  • (ideal) proficient with google sheets, Moodle, AutoCrat and Thunderbird
  • (ideal) experience of Student Leadership Development programs at Monash (Monash Minds Leadership Program, Ancora Imparo Leadership Program, Leap into Leadership Online or Student Leadership Summit)


If this sounds like the role for you and you meet the minimum qualification requirements don’t delay!

Please be sure to include the following information in your application:

  • cover letter
  • resume

Start your application now 

  • Please note, this opportunity closes on Tuesday 7th December.

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